Rename Responsibility Matrix to Hand Off Matrix #33
Conversation
Updated the title and content of the responsibility matrix. Signed-off-by: Alan Sherman <asherman@linuxfoundation.org>
WalkthroughReplaces the original Responsibility Matrix with a new introductory "Hand Off" preface and a revised role-assignment table; updates Product Owner, Application Engineer, and Platform Engineer assignments and clarifies contact/triage responsibilities while preserving Jira project references. Changes
Estimated code review effort🎯 3 (Moderate) | ⏱️ ~20 minutes 🚥 Pre-merge checks | ✅ 3✅ Passed checks (3 passed)
✏️ Tip: You can configure your own custom pre-merge checks in the settings. ✨ Finishing touches🧪 Generate unit tests (beta)
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Pull request overview
This PR renames the "Responsibility Matrix" section to "Hand Off Matrix" in the roles and responsibilities documentation and adds a brief description clarifying its purpose as an internal point of contact reference for application issues.
Key changes:
- Updated section heading from "Responsibility Matrix" to "Hand Off Matrix"
- Added descriptive text explaining the matrix's purpose
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@dealako we discussed on the CloudOps call this morning and want to review this some more before pushing out. The handoff matrix especially given the small team may need some tweaks (i.e. @AlanSherman as the POC for all platform engineering triage). |
…ails for applications Signed-off-by: Alan Sherman <asherman@linuxfoundation.org>
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Actionable comments posted: 2
🤖 Fix all issues with AI agents
In `@expectations/roles-and-responsibilities.md`:
- Line 3: Update the document header from "Responsibility Matrix" to "Hand Off
Matrix": locate the markdown heading string "## Responsibility Matrix" in
expectations/roles-and-responsibilities.md and change it to "## Hand Off Matrix"
so the file title matches the PR title and description.
- Around line 5-21: The Markdown file has MD013 line-length violations in the
introductory paragraphs and the table's "Jira Project" column causing pipeline
failure; wrap the long intro sentences into shorter lines and shorten the long
URLs in the table by either inserting safe line breaks (e.g., using <br> or
multi-line cell content if supported) or converting the inline Jira links into
reference-style links and placing the full URLs at the bottom, updating the
table cells to use the new reference names (affecting the introductory text and
the "Jira Project" cells for entries like LFX One, Insights, CDP, Mentorship,
and Project Control Center).
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📒 Files selected for processing (1)
expectations/roles-and-responsibilities.md
🧰 Additional context used
📓 Path-based instructions (2)
**/*.md
📄 CodeRabbit inference engine (CLAUDE.md)
All Markdown documentation must pass markdownlint validation
**/*.md: Lint Markdown files using markdownlint-cli2 (or via act with .github/workflows/markdown-lint.yml) before committing
Validate documentation by running Markdown lint locally before committing
Use ATX-style headers (# H1, ## H2) in Markdown documents
Indent lists with 2 spaces in Markdown
Keep Markdown line length under 120 characters
Allow headers with the same content at different nesting levels in Markdown
HTML tags are permitted within Markdown documents
Markdown documents do not require a top-level header
Files:
expectations/roles-and-responsibilities.md
{README.md,MAINTAINERS.md,mcp/**/*.md,onboarding/**/*.md,expectations/**/*.md,prompts/**/*.md,training/**/*.md}
📄 CodeRabbit inference engine (CLAUDE.md)
Use Markdown format for all repository documentation files
Files:
expectations/roles-and-responsibilities.md
🪛 GitHub Actions: Markdown Lint
expectations/roles-and-responsibilities.md
[error] 5-5: markdownlint: MD013/line-length Line length [Expected: 120; Actual: 319]
🪛 GitHub Check: markdown-lint
expectations/roles-and-responsibilities.md
[failure] 20-20: Line length [Expected: 120; Actual: 211]
expectations/roles-and-responsibilities.md:20:121 MD013/line-length Line length [Expected: 120; Actual: 211]
[failure] 19-19: Line length [Expected: 120; Actual: 211]
expectations/roles-and-responsibilities.md:19:121 MD013/line-length Line length [Expected: 120; Actual: 211]
[failure] 18-18: Line length [Expected: 120; Actual: 211]
expectations/roles-and-responsibilities.md:18:121 MD013/line-length Line length [Expected: 120; Actual: 211]
[failure] 16-16: Line length [Expected: 120; Actual: 211]
expectations/roles-and-responsibilities.md:16:121 MD013/line-length Line length [Expected: 120; Actual: 211]
[failure] 15-15: Line length [Expected: 120; Actual: 211]
expectations/roles-and-responsibilities.md:15:121 MD013/line-length Line length [Expected: 120; Actual: 211]
[failure] 14-14: Line length [Expected: 120; Actual: 211]
expectations/roles-and-responsibilities.md:14:121 MD013/line-length Line length [Expected: 120; Actual: 211]
[failure] 9-9: Line length [Expected: 120; Actual: 211]
expectations/roles-and-responsibilities.md:9:121 MD013/line-length Line length [Expected: 120; Actual: 211]
[failure] 7-7: Line length [Expected: 120; Actual: 301]
expectations/roles-and-responsibilities.md:7:121 MD013/line-length Line length [Expected: 120; Actual: 301]
[failure] 5-5: Line length [Expected: 120; Actual: 319]
expectations/roles-and-responsibilities.md:5:121 MD013/line-length Line length [Expected: 120; Actual: 319]
🔇 Additional comments (1)
expectations/roles-and-responsibilities.md (1)
11-21: Verify missing Product Owners and Application Engineers.The Product Owner column is empty for all applications, and three applications (EasyCLA, Crowdfunding, LFX Security) have "?" listed for Application Engineer. Given the PR comment from grigarr about the handoff matrix needing tweaks due to the small team, please confirm whether:
- Product Owner assignments are intentionally omitted or still pending
- The "?" entries for Application Engineers should be resolved before merging
Based on PR comments, this aligns with concerns raised about the matrix requiring adjustment.
✏️ Tip: You can disable this entire section by setting review_details to false in your review settings.
| @@ -1,20 +1,24 @@ | |||
| # Roles and Responsibilities Framework | |||
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| ## Responsibility Matrix | |||
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Critical: Title not renamed to "Hand Off Matrix" as stated in PR objectives.
The PR title and description explicitly state the document should be renamed from "Responsibility Matrix" to "Hand Off Matrix," but the header still shows "Responsibility Matrix."
📝 Proposed fix
-## Responsibility Matrix
+## Hand Off Matrix📝 Committable suggestion
‼️ IMPORTANT
Carefully review the code before committing. Ensure that it accurately replaces the highlighted code, contains no missing lines, and has no issues with indentation. Thoroughly test & benchmark the code to ensure it meets the requirements.
| ## Responsibility Matrix | |
| ## Hand Off Matrix |
🤖 Prompt for AI Agents
In `@expectations/roles-and-responsibilities.md` at line 3, Update the document
header from "Responsibility Matrix" to "Hand Off Matrix": locate the markdown
heading string "## Responsibility Matrix" in
expectations/roles-and-responsibilities.md and change it to "## Hand Off Matrix"
so the file title matches the PR title and description.
| The following table shows the assigned roles for each application. Each role serves as a key point of contact for their respective domain - Product Owners for business requirements and stakeholder needs, Application Engineers for technical development, and Platform Engineers for infrastructure and deployment concerns. | ||
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| The individuals listed in this matrix serve as the **initial point of contact** for their respective applications and domains. This means they are the go-to person for questions, coordination, and initial triage - but not necessarily the person who will resolve every issue or implement every feature. | ||
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| | Application | Product Owner | Application Engineer | Platform Engineer | Jira Project | | ||
| |--------------------------|------------------|----------------------|-------------------|------------------------------------------------------------------------------------------------------------------------| | ||
| | LFX One | | Jordan Evans | Antonia | [LFXV2](https://linuxfoundation.atlassian.net/jira/software/c/projects/LFXV2/boards/479) | | ||
| | Insights | | Joana | Antonia | [IN](https://linuxfoundation.atlassian.net/jira/software/c/projects/IN/boards/546) | | ||
| | CDP | | Joana | Robert Detjens | [CDP](https://linuxfoundation.atlassian.net/jira/software/c/projects/CM/boards/545) | | ||
| | EasyCLA | | ? | Alan Sherman | | | ||
| | Individual Dashboard | | Luis | Alan Sherman | | | ||
| | Auth0 | | Andres | Robert Detjens | | | ||
| | Mentorship | | Michal | Alan Sherman | [MENV2](https://linuxfoundation.atlassian.net/jira/software/c/projects/MENV2/boards/4) | | ||
| | Crowdfunding | | ? | Alan Sherman | | | ||
| | LFX Security | | ? | Alan Sherman | | | ||
| | ITX | | Trevor Bramwell | Alan Sherman | | | ||
| | Project Control Center | | Jordan Evans | Alan Sherman | [PCC](https://linuxfoundation.atlassian.net/jira/software/c/projects/PCC/boards/50) | |
There was a problem hiding this comment.
Fix line length violations causing pipeline failure.
Multiple lines exceed the 120-character limit specified in the coding guidelines, causing the Markdown lint pipeline to fail. Lines 5, 7, 9, and 14-20 all violate MD013/line-length.
♻️ Proposed fixes
For the introductory paragraphs (lines 5-7), break into multiple lines:
-The following table shows the assigned roles for each application. Each role serves as a key point of contact for their respective domain - Product Owners for business requirements and stakeholder needs, Application Engineers for technical development, and Platform Engineers for infrastructure and deployment concerns.
+The following table shows the assigned roles for each application. Each role serves as a key point of contact for their
+respective domain - Product Owners for business requirements and stakeholder needs, Application Engineers for technical
+development, and Platform Engineers for infrastructure and deployment concerns.
-The individuals listed in this matrix serve as the **initial point of contact** for their respective applications and domains. This means they are the go-to person for questions, coordination, and initial triage - but not necessarily the person who will resolve every issue or implement every feature.
+The individuals listed in this matrix serve as the **initial point of contact** for their respective applications and
+domains. This means they are the go-to person for questions, coordination, and initial triage - but not necessarily the
+person who will resolve every issue or implement every feature.For the table, you have two options:
Option 1: Break the Jira Project URLs onto separate lines within table cells (using <br> tags or line breaks if supported).
Option 2: Use reference-style links to shorten the URLs in the table:
-| Application | Product Owner | Application Engineer | Platform Engineer | Jira Project |
-|--------------------------|------------------|----------------------|-------------------|------------------------------------------------------------------------------------------------------------------------|
-| LFX One | | Jordan Evans | Antonia | [LFXV2](https://linuxfoundation.atlassian.net/jira/software/c/projects/LFXV2/boards/479) |
-| Insights | | Joana | Antonia | [IN](https://linuxfoundation.atlassian.net/jira/software/c/projects/IN/boards/546) |
-| CDP | | Joana | Robert Detjens | [CDP](https://linuxfoundation.atlassian.net/jira/software/c/projects/CM/boards/545) |
+| Application | Product Owner | Application Engineer | Platform Engineer | Jira Project |
+|--------------------------|------------------|----------------------|-------------------|--------------|
+| LFX One | | Jordan Evans | Antonia | [LFXV2][1] |
+| Insights | | Joana | Antonia | [IN][2] |
+| CDP | | Joana | Robert Detjens | [CDP][3] |
| EasyCLA | | ? | Alan Sherman | |
| Individual Dashboard | | Luis | Alan Sherman | |
-| Auth0 | | Andres | Robert Detjens | |
-| Mentorship | | Michal | Alan Sherman | [MENV2](https://linuxfoundation.atlassian.net/jira/software/c/projects/MENV2/boards/4) |
+| Auth0 | | Andres | Robert Detjens | |
+| Mentorship | | Michal | Alan Sherman | [MENV2][4] |
| Crowdfunding | | ? | Alan Sherman | |
| LFX Security | | ? | Alan Sherman | |
| ITX | | Trevor Bramwell | Alan Sherman | |
-| Project Control Center | | Jordan Evans | Alan Sherman | [PCC](https://linuxfoundation.atlassian.net/jira/software/c/projects/PCC/boards/50) |
+| Project Control Center | | Jordan Evans | Alan Sherman | [PCC][5] |
+
+[1]: https://linuxfoundation.atlassian.net/jira/software/c/projects/LFXV2/boards/479
+[2]: https://linuxfoundation.atlassian.net/jira/software/c/projects/IN/boards/546
+[3]: https://linuxfoundation.atlassian.net/jira/software/c/projects/CM/boards/545
+[4]: https://linuxfoundation.atlassian.net/jira/software/c/projects/MENV2/boards/4
+[5]: https://linuxfoundation.atlassian.net/jira/software/c/projects/PCC/boards/50As per coding guidelines, Markdown line length must be under 120 characters.
🧰 Tools
🪛 GitHub Actions: Markdown Lint
[error] 5-5: markdownlint: MD013/line-length Line length [Expected: 120; Actual: 319]
🪛 GitHub Check: markdown-lint
[failure] 20-20: Line length [Expected: 120; Actual: 211]
expectations/roles-and-responsibilities.md:20:121 MD013/line-length Line length [Expected: 120; Actual: 211]
[failure] 19-19: Line length [Expected: 120; Actual: 211]
expectations/roles-and-responsibilities.md:19:121 MD013/line-length Line length [Expected: 120; Actual: 211]
[failure] 18-18: Line length [Expected: 120; Actual: 211]
expectations/roles-and-responsibilities.md:18:121 MD013/line-length Line length [Expected: 120; Actual: 211]
[failure] 16-16: Line length [Expected: 120; Actual: 211]
expectations/roles-and-responsibilities.md:16:121 MD013/line-length Line length [Expected: 120; Actual: 211]
[failure] 15-15: Line length [Expected: 120; Actual: 211]
expectations/roles-and-responsibilities.md:15:121 MD013/line-length Line length [Expected: 120; Actual: 211]
[failure] 14-14: Line length [Expected: 120; Actual: 211]
expectations/roles-and-responsibilities.md:14:121 MD013/line-length Line length [Expected: 120; Actual: 211]
[failure] 9-9: Line length [Expected: 120; Actual: 211]
expectations/roles-and-responsibilities.md:9:121 MD013/line-length Line length [Expected: 120; Actual: 211]
[failure] 7-7: Line length [Expected: 120; Actual: 301]
expectations/roles-and-responsibilities.md:7:121 MD013/line-length Line length [Expected: 120; Actual: 301]
[failure] 5-5: Line length [Expected: 120; Actual: 319]
expectations/roles-and-responsibilities.md:5:121 MD013/line-length Line length [Expected: 120; Actual: 319]
🤖 Prompt for AI Agents
In `@expectations/roles-and-responsibilities.md` around lines 5 - 21, The Markdown
file has MD013 line-length violations in the introductory paragraphs and the
table's "Jira Project" column causing pipeline failure; wrap the long intro
sentences into shorter lines and shorten the long URLs in the table by either
inserting safe line breaks (e.g., using <br> or multi-line cell content if
supported) or converting the inline Jira links into reference-style links and
placing the full URLs at the bottom, updating the table cells to use the new
reference names (affecting the introductory text and the "Jira Project" cells
for entries like LFX One, Insights, CDP, Mentorship, and Project Control
Center).
Rename to hand off matrix to indicate that the named individual is only the point of contact and not the application owner